Finance Coordinator – TXOR West Dallas, TEXAS, United States

Job Description

Requisition ID: req33375

Job Title: Finance Coordinator – TXOR West

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Dallas, TX USA/ Remote

Job Description

IRC Background: The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 29 offices in the United States; the IRC leads the way from harm to home.

Job Overview/Summary: The Finance Coordinator works closely with the Finance Manager to achieve high-quality and compliant finance and administrative support for the TXOR West team by accurately controlling and managing the implementation of accounting systems and processes. The Finance Coordinator is expected to offer support in providing internal stakeholders as well as donors, grantors, creditors, and other external stakeholders with timely, and accurate financial information and reports. NOTE: The Finance Coordinator position is eligible for full remote work therefore candidates from ANY location in the U.S. will be considered.

Major Responsibilities:

Finance:

Assist Finance Manager in ensuring office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles
Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software
Prepare, review, and approve journal entries/invoice journals in Integra (Microsoft Dynamics 365), including staff expense management reports/reimbursements
Void/reclass transactions/invoice journals as requested/needed
Assist in preparing monthly financial reports as needed
Assist Finance Manager in facilitating external and internal audits as needed; assist in preparing all documents/samples requested by external auditors
Assist Finance Manager in the financial monitoring and evaluation of internal and external partner organizations
Prepare monthly staff Time and Effort reports for staff signature
Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365)
Assist Finance Manager in monthly bank reconciliation
Prepare and submit all payment invoice journals in Integra
Assist the Finance Manager in providing clear and transparent guidance to programs on their respective projects, grants and contracts
Effectively communicate financial topics and facilitate discussions with non-finance staff
Assist the Finance Manager in providing finance/accounting-specific training for all-staff as needed
Support the Finance Manager in the protection of the organization’s assets by implementing IRC’s Internal Control procedures
Track, record and report all expenditures for grants
Attend all finance related trainings for respective partner organizations
Assist Finance Manager on monthly balance sheet reconciliations
Other duties as assigned

Administrative:

Assist director in planning staff travel including lodging needs.
Assist director in planning in-person convenings including agenda creation and meeting logistics.
Responsible for office inventory and asset tracking and reporting
Represent TXOR West as the point of contact for HQ related communication such as safety and security; HR Focal point, etc.

Key Working Relationships:

Position Reports to: Finance Manager
Position directly supervises: N/A

Other Internal and/or external contacts: N/A

Internal: Regional Controller, IRC employees,

External: Financial Institutions, Vendors, Donors, Current/future partners

Job Requirements:

Education and experience: Relevant four (4) year degree and two (2) years of experience working in accounting, finance, bookkeeping, or administrative support preferably in a non-profit setting