Remote-Manager of Accounting & Finance

Job Description

MANAGER OF ACCOUNTING & FINANCE

THE ORGANIZATION

HACE is a national non‐profit organization dedicated to the advancement of Latino professionals. For nearly 40 years, we have served as a resource for Latinos in the workplace and a source of expertise and insight for employers in attracting, retaining, and developing workforce leaders. HACE champions Latino professionals and their advancement in the workplace in partnership with employers and educational institutions. Visit www.haceonline.org for more information.

POSITION HIGHLIGHTS

HACE seeks a visionary accounting/finance professional who serves a key leadership role of the organization. The Manager of Financial Reporting & Strategy is responsible for overseeing the financial & accounting department and data analysis and reporting for business development, marketing, and client engagement. This position will report to the Chief Operating Officer.

KEY RESPONSIBILITIES

Financial & Accounting:
• Provide Financial Reports on a monthly basis using QuickBooks Online
• Lead the Annual Financial Audit process; work with auditors on a yearly basis to provide the necessary information
• Lead the annual execution of Organization fiscal responsibilities (taxes, 1099)
• Work with COO & President & CEO on management and board reporting
• Oversee the Invoicing, Accounts Receivables, and Accounts Payable activities, provide support and complete accounting activities when needed
• Oversee the partner and vendor portals, provide support and complete task when needed
• Manage the Chart of Accounts and General Ledger
• Reconcile the bank statements on a monthly basis, make journal entries as needed
• Review and approve the accounting staff’s activities on a daily basis
• Review, approve, and submit budget to actual reports for accuracy i.e. projects costs, revenue projections, and overhead spend
• Create invoices for partnerships, including programs and events as needed
• Pay organizational invoices on a monthly basis
• Lead the Quarterly Budget Utilization Review with the Directors
• Lead & manage the Aging Report and related activities on a monthly basis
• Lead the End of Year Campaign financial reporting, provide updates to leadership as directed by the COO
• Oversee all the donation portals
• Oversee all Donation correspondence i.e. Thank You Letters
• Act as the liaison for donations and budget guidance to the board and aux board members

MANAGEMENT RESPONSIBILITY

• Provide weekly (or more frequently) supervision of accounting activities and staff
• Assist the accounting staff in all and any accounting activities when needed
• Train new staff on finance and accounting department
• Responsible for working with Client Engagement and Marketing Departments for partner satisfaction
• Work with Business Development and Client Engagement to understand partner needs and delivery
• Assist President & CEO and COO on special projects when needed
• Conduct data collection, entry, and management as directed by COO

ADMINISTRATIVE SUPPORT

• Accounting administrative assistance includes check pick up and bank deposits
• Data collection, entry, and management
• Support during Summit & Gala event planning
• Other administrative duties as requested by President & CEO and COO

QUALIFICATIONS

• Bachelor’s Degree (a minimum) in Accounting, finance or related field; Master’s Degree/MBA preferred
• A minimum of 5 years of financial reporting, bookkeeping and accounting experience
• Experience in Non-Profit Accounting and organizational reporting
• CPA license or license eligible a plus
• Proficient in QuickBooks (strong preference with QB certification)
• Demonstrated ability in managing customer relationships
• Strong knowledge of Microsoft Excel and CRM platforms
• Previous experience working closely with senior leadership and executives
• Proven ability in handling multiple tasks in a fast-paced environment
• Excellent verbal, written, and interpersonal communication skills
• Position is based remote in Chicago, IL (or surrounding areas) but will require travel, 15%.

Reports to: HACE’s Chief Operating Officer

HACE is an equal opportunity employer committed to building high‐performing teams that mirror the communities we serve. Please email a resume and cover letter outlining how your skills and experience meet the qualifications of the position to HACERecruiter@HACEonline.org.