Front Desk – Office coordinator & Accounting Clerk MASHindustries Buena Park, CA On-site

Job Description

Proudly manufacturing out of Southern California, MASHindustries is a turnkey custom millwork and commercial casework manufacturer offering state-of-the-art fabrication and professional installation. Our 70,000 square foot factory houses state-of-the-art technology and in partnership with our design studio, we manufacture for some of the biggest brands out there – Chanel, OXO, Goop and more!

The close-knit team at MASHindustries operates on the notion that projects with a high level of service, quality, and turnaround time should be attainable and our team of dedicated staff proves this to be true.

Position Summary:

We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting functions for the Accounting, Human Resources, and Operations department.

Role Qualifications:

Experience with Netsuite, Sage 100, bill.com or similar ERP system.
Working knowledge of Google and Microsoft Suite
Ability to manage multiple priorities and meet deadlines in a timely manner.
Ability to multi-task and adapt to shifting priorities.
Experience working as part of a team, while also demonstrating initiative and ability to work independently.
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Keen attention to detail
Problem-solving and basic troubleshooting skills
Comfortable in a fast-paced environment

Essential Duties:

Follow office workflow procedures to ensure maximum efficiency
Maintain files and records with effective filing systems
Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
Greet and assist visitors when they arrive at the office
Monitor office expenditures and handle all office contracts (rent, service etc.)
Assist with accounts payable bill processing, payment requests, vendor inquiries, credit applications, entering new vendor information and vendor communication
Monitor office supplies inventory and place orders
Support functions for Accounts Payable, Human Resources, and Operations department as needed