Executive Assistant The TCW Group Los Angeles, CA

Job Description

Position Summary

The Executive Assistant will primarily be responsible for providing administrative support to the Global Head ESG and the ESG team. The incumbent will work independently as well as collaborate with others across the firm to prioritize administrative tasks including but are not limited to: coordinating travel arrangements, organize in-person and virtual (Zoom, Teams etc) meetings, managing calendars, and performing data entry and other record management tasks.

The right candidate must be detail-oriented and a team player who is willing to handle any new administrative tasks as they arise. This position will interface with internal staff at all levels and external parties. A high-level of professionalism and adherence to confidentiality are required. This role also requires independent judgment to plan, prioritize, and organize a diversified workload.

Essential Duties
Maintain heavy calendars (including color coding appointments), schedule and coordinate meetings and conference calls, and make arrangements for meeting rooms when necessary
Coordinate all meeting materials and presentations, including to ensure all meeting invites stay current with latest material. Also, will liaise with Communications, Creative Services Team to ensure data and revisions to materials are accurate. An understanding of the different types of meetings as well as correlated materials needed is essential.
Make domestic and international travel arrangements, prepare travel itineraries, and submit expense reimbursements timely.
Screen telephone calls and receive incoming guests/visitors when necessary, including backup for other executive/administrative assistants on the floor.
Prepare correspondence, documents, and spreadsheets.
Interface with internal and external parties with a high level of professionalism.
Maintain strict confidentiality and adheres to high standard of professional conduct
Provide any other administrative support to the team as requested; be flexible to shift priorities when necessary.
Required Qualifications
Bachelor’s degree or equivalent combination of education and experience
Minimum five years of administrative or executive support experience
Experience working in a professional environment
Proficient in MS Excel, Outlook, Word, and PowerPoint
Strong verbal and written communication skills
Excellent phone etiquette; ability to vet phone calls and handle calls properly
Professional Skills Qualifications
Strong organizational and time management skills and ability to prioritize well
Demonstrated ability to multi-task with excellent attention to detail
Must be reliable, possess good judgment, and demonstrate proactive problem-solving skills
Excellent interpersonal skills; demonstrated poise and ability to influence others with diplomacy and tact
Ability to handle sensitive and confidential information
Excellent team player with a strong work ethic
Desired Qualifications
Experience with Concur or a similar accounting system preferred