Accounts Receivable Assistant Tokio Marine HCC Encino, California, United States On-site

Job Description

Description

Position at Tokio Marine HCC

Accounts Receivable Assistant

The Tokio Marine HCC – Cyber & Professional Lines Group is seeking a self-motivated, detailed orientated Accounts Receivable Assistant to join our growing Accounting Department.

If you are looking for a career in the insurance industry in a fast-paced, ever-expanding company, we have an exciting opportunity to join our Accounting Support Team in our Encino, California regional office location. This position will report to the Accounting Supervisor.

Position Overview

Under supervision, the Accounts Receivable Assistant supports the Accounting Department by maintaining an up-to-date accounts receivable system and monitoring client account details for non-payments. This role will be responsible for monitoring customer account details for non-payments, delayed payments, and other irregularities. Prepares bank deposits. Investigate and resolve customers queries as needed. Send daily collection status updates to account managers on all payments received. Perform collection and allocation of payments. Organize a recovery system and initiates collection efforts. Carry out billing and reporting activities according to assigned deadlines. Daily retrieval of electronic wire transfers from the bank and daily deposits from various clients. Work with Underwriters to coordinate and resolve client issues. Contact clients on all invoicing issues by phone and/or email. Communicate with clients regarding outstanding payments. Assist departmental managers and other members of the department with special projects, which will include other administrative tasks that will vary in nature and be frequently non-routine, as requested.

Performance Objectives
Gain understanding of the department procedures and systems as well as, comply with all corporate policies and procedures: During the first 30 days, the Accounts Receivable Assistant will develop an understanding of how the Accounting Department operates within the Tokio Marine HCC structure through direct training and interactions with accounting staff and managers. The Accounts Receivable Assistant will exhibit a cooperative spirit and foster an environment of collaboration with others.
Be proficient in communications and develop skills needed to work independently: During the first 60 to 90 days, the Accounts Receivable Assistant will develop effectiveness and efficiency in performing job duties and associated tasks. Work product will be accurate, thorough, timely and neat.
Succeed in an independent working environment: Within 6 months, the Accounts Receivable Assistant will work independently, meet deadlines, and demonstrate the ability to meet challenges related to job responsibilities; demonstrate excellent written and verbal communication skills with an emphasis on confidentiality and tact; show commitment to team and organizational goals; take initiative; and support and adapt to change.
Education Requirements
High School Diploma or GED or the equivalent education with related experience.
Associate or bachelor’s degree in Administration, Accounting, Finance, Insurance, or related field a plus.
Experience
Two or more years of relevant and progressive professional experience in accounts receivables/general accounting, etc.
Technical Skills
Experience using Microsoft Office Suite (emphasis on Excel and Outlook).
Experience of PeopleSoft Accounts Receivable module a plus (but not required).
Key Competencies
Excellent written and verbal communication skills.
Excellent organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously.
Adept and accurate data entry skills.
Possess and have ability to apply basic knowledge of general accounting and bookkeeping principles, practices, and procedures.
Working Conditions and Physical Demands
Overtime hours may be required to fulfill job responsibilities
May require a valid driver’s license
May be required to remain stationary for extended periods of time
May be required to move up to 10 pounds
Must be able to operate a computer and other devices
Close vision and ability to adjust focus, such as required to read a computer screen
If you have superior organizational skills, can manage multiple tasks simultaneously, enjoy being part of a team, and your experience matches these requirements, please apply WITH A COVER LETTER INCLUDING SALARY RANGE REQUIREMENTS.

Tokio Marine HCC offers a competitive salary, generous benefits program, matching 401(k), and a supportive working environment. We are a successful, dynamic organization experiencing rapid growth and are seeking an energetic and confident individual to join our team of professionals. The Tokio Marine HCC Group of Companies are equal-opportunity employers. Please visit www.tmhcc.com for more information about our companies.