Legal Assistant/Office – Los Angeles, CA On-site

Job Description

About the job
Are you looking for a fantastic team to join as the world emerges from the pandemic? We hope you will consider Atheria Law!

Our Los Angeles office (located in the heart of Downtown Los Angeles) is seeking a full-time legal assistant to support a wonderful and collegial group of attorneys, and provide general office services support. This position requires a professional, organized self-starter with a strong attention to detail and the ability to interact with staff and clients in a fast-paced, high volume legal environment. We are looking for someone who is a team player (we believe in teams and that we are stronger together!), a can-do attitude, and a proactive work ethic.

Responsibilities:

Assist attorneys in managing a dynamic, high-volume practice.
Prepare, revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Responsible for proofreading, correctly formatting, and questioning any inconsistencies in all materials.
Provide administrative support, including but not limited to, processing conflict checks and new client/new matter forms; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; and maintaining attorney calendars.
Conduct internet research as directed by attorneys. Interact daily with other practice groups within the firm to help facilitate the highest possible legal support to attorneys and clients.
Establish and maintain electronic files in compliance with current firm policies using the firm’s document management system.
Team-based approach: Provide assistance to other legal assistants and paralegals to meet firm and client needs; organize and prioritize workload to enable and facilitate team effort to accomplish firm and client goals most efficiently.
Foster professional, cooperative, and supportive relationships with peers, supervisors, and clients.
Handle information that is highly confidential and sensitive and requires discretion and diplomacy.
Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
Mange office supplies inventory and place orders, as necessary.
Perform receptionist duties: greet/assist visitors, and answer and direct phone calls.
Receive and sort incoming mail/packages and distribute internally. Manage outgoing mail.
Provide hands on experience with office machines and computer equipment; assist employees with IT needs/issues.
Maintain the office condition and arrange for any necessary repairs.
Assist in new hire orientations (employee introductions) as requested by HR.
Coordinate and set-up office space for meetings or activities.
Liaise with facility management vendors including cleaning and repairs.
Other general administrative duties and projects as assigned.

Qualifications:

2+ years’ experience with a law firm or legal department
Highly proficient with Microsoft Word and Excel
Familiar with online platforms such as Teams, CLIO, and Microsoft Office Suite
Strong attention to detail
Strong organizational skills and ability to multitask
Strong written and oral communication skills
Interest in taking ownership over projects
Commitment to providing excellent customer service
Ability to work independently and in a team setting
Strong interpersonal skills, with the ability to work harmoniously with diverse groups of people
Work Location and Hours:

While Atheria supports flexible working arrangements, including remote work, we believe that the best way for our employees to get to know Atheria attorneys and staff (and vice versa) is through in-person interaction. Therefore, employees should be able to work in the Los Angeles office during regular business hours of 9:00 a.m. to 5:00 p.m., Monday through Friday.

Due to the COVID-19 pandemic, Atheria implemented a phased approach to returning to the office. As outlined in the attached COVID-19 Prevention Program (“CPP”), we are currently in Phase Two of our phased return. While in Phase Two, fully vaccinated employees are required to work in the Los Angeles office two days a week, or as requested.

Atheria Law offers competitive compensation and benefits, including:

4 medical plan options to choose from
401(k) with employer match
4 weeks of accrued paid time off in the first year
10-paid holidays per year
Employer-paid life insurance, short and long-term disability
Training, mentoring, and career development
Collaborative, team-based environment
And much more!

If you are interested, please e-mail a cover letter and resume to Julie.McSorley@atherialaw.com.