Remote-Executive Assistant

Job Description

Executive Assistant-Human Resources

Join this dynamic and awarding-winning consulting firm! You will provide administrative and operational support to senior executives. Perform advanced administrative responsibilities, as well as handle project assignments to support initiatives and strategic needs. This position requires a high level of confidentiality and discretion, the ability to manage relationships both internally across the firm and externally, excellent time and project management skills, as well as mastery of logistics planning skills related to travel and calendaring.

You must live in the Chicagoland area.

Responsibilities

Orders conflicting needs; handle matters timely, proactively, and follows-through on projects to successful completion, often with tight deadline
Managing multiple calendars for internal/external meetings
Planning and scheduling meetings including room reservations, invitations and accommodations, and agenda development
Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client ready deliverables
Coordinating and confirming travel logistics
Assist in the execution of strategic initiatives
Prepare and review expense reports and submit in Concur
Manage and maintain contacts in Salesforce
Create original Word documents and PowerPoint presentations
Other duties and projects as assigned

Requirements

A minimum of 4+ years of experience in an executive assistant role
Highly organized and detail-oriented
Serve at critical thought partner
Ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
Ability to take initiative and ownership as needed
Excellent oral and written communication skills, with ability and comfort level communicating with senior management
High energy, positive attitude, self-starter, and independent thinker
Work in tandem and partner with an extended Executive Assistant Team
Advanced knowledge of Office 365 and Zoom
Outstanding interpersonal skills with high degree of EQ
Bachelor’s degree or equivalent experience preferred